Legal Assistant

The Legal Assistant plays a pivotal role in supporting Divar’s Legal Team and is responsible for a wide range of administrative and legal tasks. These duties include managing the administrative aspects of contracts (from editing to routing for signatures and archiving), handling official correspondence, and following up on matters related to various platforms and systems, such as E-namad, Etehadie, and the Sana system. This position also involves assisting the Legal Team with judicial affairs, including keeping case information up to date and tracking inquiries. 
At Divar, we are looking for a well-organized, detail-oriented, and responsible individual who excels at time management and task prioritization. Proficiency in Microsoft Office and strong communication skills are essential for this role. 
The job’s outlook offers a unique opportunity for growth and learning in a dynamic, fast-paced environment. By handling diverse responsibilities and interacting with various departments, the Legal Assistant will gain valuable experience in both legal and administrative areas. Daily monitoring of E-namad and Etehadie panels and following up on emerging topics not only deepens the Legal Assistant’s legal and regulatory knowledge but also provides opportunities for networking with different businesses. This role is ideal for individuals eager to learn and advance in the legal field, serving as a solid stepping-stone in their professional journey. 
 

Responsibilities  
 

Contracts 

• Editing, finalizing, printing, and sending contracts 
• Following up on and obtaining signatures from both parties 
• Scanning and maintaining physical and digital archives of contracts

Correspondence 

• Editing, printing, and securing the CEO’s signature on documents 
• Scanning, archiving, coordinating the delivery of outgoing letters, and tracking their receipt 
• Receiving, scanning, logging, and directing incoming mail

Panels and Systems 

• Daily review of E-namad and Etehadie panels, drafting responses, obtaining approvals, and submitting final replies 
• Reviewing the Sana system, updating records, scheduling, and organizing hearings 
• Managing the digital signature platform

Legal Affairs 

• Periodically review archived legal documents, update litigation tables, and add new documents to relevant case files. 
• Scanning and logging official inquiries and coordinating responses to relevant authorities

Archiving and Documentation 

• Archiving meeting minutes and legal documents 
• Updating team legal pages and spaces in Confluence

Administrative Coordination 

• Coordinating the preparation of legal documents with notaries, reviewing and revising draft contracts/legal documents, arranging managerial signatures, and archiving final documents 
• Sending documents requiring translation to translation agencies, coordinating receipt of completed translations, and archiving them

Reporting 

• Preparing necessary legal team reports 
• Preparing and transmitting urgent documents 
   

• At least one year of relevant experience in administrative work
• Proficiency in Microsoft Office (Word, Excel) and Google Workspace (Docs, Sheets)
• Strong communication skills and ability to work effectively with team members and external contacts
• Excellent time management, task prioritization, and multitasking abilities
• High level of accuracy, attention to detail, and accountability
• Strong follow-up skills, creativity, and perseverance in solving problems and finding effective solutions
• Capacity to work as part of a team, along with flexibility in a dynamic work environment
• Familiarity with startup ecosystems and online business environments
• Intermediate proficiency in English
• Commitment to full-time, on-site employment

• A dynamic working environment with a culture that is open, innovative and performance oriented.
• Supplementary health insurance.
• Various on-site entertainments.
• Competitive salary package.