Facility & Operations Coordinator – Projects and Services

TehranProcurement & Facilities

The Facility & Operations Coordinator is the central point for harmonizing activities across our Facility, Procurement, and Support Office. In this role, you will coordinate operations spanning facilities management, procurement, logistics, inventory & asset management, and general office administration to ensure a seamless and efficient work environment. Additionally, you will lead and manage project-based initiatives, ensuring that facility upgrades, process improvements, and strategic projects are delivered on time and within budget. The ideal candidate is a proactive, collaborative leader with strong coordination and project management skills.
 

 

Responsibilities

Cross-Functional Coordination

  • Serve as the primary liaison between facility operations, procurement, logistics, inventory management, and general administrative teams.
  • Facilitate effective communication and collaboration across departments to streamline processes and ensure alignment with overall business goals.
  • Monitor daily operations, prioritize tasks, and ensure resources are efficiently allocated.

Project Coordination & Management

  • Lead and manage project-based tasks related to facility upgrades, process enhancements, and strategic operational changes.
  • Develop project plans, set milestones, and track progress to ensure timely and successful project completion.
  • Collaborate with internal teams and external vendors to manage project timelines, budgets, and deliverables.

Strategic Planning & Process Improvement

  • Work with senior management to identify operational challenges and develop strategies for continuous improvement.
  • Oversee the implementation of new processes and technologies that enhance efficiency and service quality.
  • Prepare regular reports and dashboards on operational performance, project progress, and key metrics for management review.

Stakeholder & Vendor Management

  • Maintain strong working relationships with internal stakeholders, ensuring their operational needs are met promptly.
  • Coordinate with third-party contractors and vendors to secure high-quality services for facility management and procurement.
  • Organize regular meetings to review operations, address challenges, and discuss improvement opportunities.

Requirements

  • Bachelor’s degree in Business Administration, Facilities Management, Project Management, or a related field.
  • 3+ years of experience in roles that require cross-functional coordination, preferably in facility management, procurement, or a similar environment.
  • Demonstrated experience in managing projects, with the ability to oversee multiple initiatives simultaneously.
  • Exceptional organizational, multitasking, and time-management skills.
  • Excellent communication and interpersonal skills, with a proven ability to lead and work collaboratively.
  • Proficiency in project management software, ERP systems, and Microsoft Office Suite.
  • Strong analytical skills with a focus on process improvement and operational efficiency.
  • Ability to adapt to a fast-paced, dynamic work environment and manage urgent project-based tasks.

Benefits

  • A dynamic working environment with a culture that is open, innovative, and performance-oriented.
  • Supplementary health insurance.
  • Various on-site entertainments.
  • Competitive salary package.