Facility & Operations Coordinator – Projects and Services

The Facility & Operations Coordinator is the central point for harmonizing activities across our Facility, Procurement, and Support Office. In this role, you will coordinate operations spanning facilities management, procurement, logistics, inventory & asset management, and general office administration to ensure a seamless and efficient work environment. Additionally, you will lead and manage project-based initiatives, ensuring that facility upgrades, process improvements, and strategic projects are delivered on time and within budget. The ideal candidate is a proactive, collaborative leader with strong coordination and project management skills.
 

Responsibilities

Cross-Functional Coordination

• Serve as the primary liaison between facility operations, procurement, logistics, inventory management, and general administrative teams.
• Facilitate effective communication and collaboration across departments to streamline processes and ensure alignment with overall business goals.
• Monitor daily operations, prioritize tasks, and ensure resources are efficiently allocated.

Project Coordination & Management

• Lead and manage project-based tasks related to facility upgrades, process enhancements, and strategic operational changes.
• Develop project plans, set milestones, and track progress to ensure timely and successful project completion.
• Collaborate with internal teams and external vendors to manage project timelines, budgets, and deliverables.

Strategic Planning & Process Improvement

• Work with senior management to identify operational challenges and develop strategies for continuous improvement.
• Oversee the implementation of new processes and technologies that enhance efficiency and service quality.
• Prepare regular reports and dashboards on operational performance, project progress, and key metrics for management review.

Stakeholder & Vendor Management

• Maintain strong working relationships with internal stakeholders, ensuring their operational needs are met promptly.
• Coordinate with third-party contractors and vendors to secure high-quality services for facility management and procurement.
• Organize regular meetings to review operations, address challenges, and discuss improvement opportunities.

• Bachelor’s degree in Business Administration, Facilities Management, Project Management, or a related field.
• 3+ years of experience in roles that require cross-functional coordination, preferably in facility management, procurement, or a similar environment.
• Demonstrated experience in managing projects, with the ability to oversee multiple initiatives simultaneously.
• Exceptional organizational, multitasking, and time-management skills.
• Excellent communication and interpersonal skills, with a proven ability to lead and work collaboratively.
• Proficiency in project management software, ERP systems, and Microsoft Office Suite.
• Strong analytical skills with a focus on process improvement and operational efficiency.
• Ability to adapt to a fast-paced, dynamic work environment and manage urgent project-based tasks.

• You'll have a great impact: Your contributions will be pivotal in our mission to serve millions of people.
• You’ll be part of a team that values craftsmanship, speed, and innovation.
• We offer flexible working hours, health insurance, and a culture that values learning and autonomy.
• You’ll be surrounded by people who care about doing great work — and enjoy it along the way.