Office Manager

The Office Manager is responsible for managing the daily operations of our office environment to ensure a smooth, efficient, and secure workplace. This role oversees general services, catering, security, parking, and building maintenance while leading a dedicated team. In addition, the Office Manager collaborates with third-party contractors, vendors, and internal departments to implement operational policies, manage budgets, and maintain high standards of office functionality.
 

Responsibilities

Office Operations & Team Leadership

• Oversee all daily office operations and manage the general services team.
• Serve as the primary point of contact for office-related issues and support employee needs.
• Develop, implement, and continuously improve operational policies and procedures to streamline activities and enhance the work environment.

Vendor & Contractor Management

• Collaborate with third-party service providers for catering, building maintenance, security, and other essential services.
• Negotiate contracts and manage relationships with vendors to secure favorable terms and maintain high service standards.

Catering & Amenities

• Coordinate catering services to ensure a consistent supply of quality snacks, beverages, and meals.
• Oversee the maintenance and stocking of office supplies and other daily necessities.

Security & Parking Management

• Manage relationships with security personnel to ensure a safe and secure workplace.
• Oversee parking operations, ensuring the efficient use of available space and proper coordination with building management.

Building Maintenance & Facilities Management

• Coordinate regular building maintenance activities, including inspections, repairs, and preventive maintenance schedules.
• Work closely with facilities and maintenance teams to ensure all systems (e.g., HVAC, lighting, elevators) operate optimally.

Budgeting & Administrative Support

• Manage office-related budgets, track expenses, and ensure cost-effective operations.
• Utilize office management software and tools for efficient administrative operations and reporting.
• Liaise with internal departments (e.g., IT, HR) to support space planning, onboarding, and other cross-functional initiatives.

Compliance & Health & Safety

• Ensure all office operations comply with health, safety, and regulatory requirements.
• Implement safety protocols and emergency procedures to safeguard the office environment.

• Bachelor’s degree in Business Administration, Facilities Management, or a related field.
• 4+ years of experience in office management or facilities management.
• Proven leadership skills with the ability to motivate and manage a diverse team.
• Excellent organizational, multitasking, and problem-solving abilities.
• Strong communication and interpersonal skills, with a customer-oriented approach.
• Proficiency in office management software and tools.
• Experience in budgeting, vendor management, and contract negotiation is a plus.
• Ability to adapt to a fast-paced, dynamic work environment and handle changing priorities.

• A dynamic working environment with a culture that is open, innovative, and performance-oriented.
• Supplementary health insurance.
• Various on-site entertainments.
• Competitive salary package.